How to remove subtotals in Excel. To remove subtotals, follow these steps: Select any cell in the subtotals range. Go to the Data tab > Outline group, and click Subtotal. In the Subtotal dialog box, click the Remove All button. This will ungroup your data and delete all of the existing subtotals. Excel’s subtotal feature provides a quick and easy way of summarising tabular data. A common use of the feature is to display only the totals for different The subtotal feature creates small outline buttons 1,2,3 at the top left of the screen. Clicking button 2 shows only the Product totals and hides the.

If you have a list of invoices in Excel, and you want that list to show a total for each month and for the year, most people would use the SUM function to total each month. But if you try to do that for the year you will end up totaling both the invoices and the monthly totals, unless you move the monthly totals to a separate column. Another common approach is to write a formula that points to each monthly total and adds them up. The beauty of the SUBTOTAL function is that you can add up the whole column and it will ignore the other SUBTOTALS that finds.

Here is an example of how it works: Let’s say that I want a subtotal in cell C4 that adds up the 3 cells above it. I would enter the formula =SUBTOTAL(9,C1:C3) in cell C4. As you would expect, the “C1:C3” designates the range of cells from C1 through C3.

I’ll explain the 9 later. Next I want another subtotal in C9 that adds up the 3 cells above it. I would enter the formula =SUBTOTAL(9,C6:C8) in cell C9. Now, to put a grand total on line 11, I can use the formula =SUBTOTAL(9,C1:C10). Notice that the range doesn’t exclude cells C4 and C9 where the other subtotals are. The subtotal function automatically excludes those amounts. In a small example like this, it may not seem worth the trouble of trying to remember how to enter the subtotal function.

But in a large spreadsheet with hundreds or even thousands of lines, you can save a lot of time and effort by not having to track down the individual ranges that would be needed to use the more familiar SUM function. Next month I will show you how, in many cases, you can have Excel insert the subtotals and grand total automatically, so you don’t have to remember how to enter the subtotal function yourself. Now, back to the mysterious “9” that I said I would explain. The subtotal function has 11 different options that can be chosen. Among other things, it can add, multiply, count, or average, the entries in a given range of cells. The 9 simply tells Excel to add or Sum the cells in the range.

For a complete list of options, search for SUBTOTAL FUNCTION in Excel’s help.

For example you have a fruit purchase table as below screenshot shown. Now you want to copy subtotal of each fruit from the table. This section will introduce the Subtotal feature to get it done in Excel. Select the Fruit column in the table, and click Data > Sort A to Z or Sort Z to A as you need.

See screenshot: 2. In the popping out Sort Warning dialog box, please check the Expand the selection option, and click the Sort button.

See screenshot: 3. Select any cell in the table, and click Data > Subtotal. See screenshot. In the opening Subtotal dialog box, please do as follows: (1) Select the column you will add subtotal based on from the At each change in drop down list.

In our case, we select the Fruit column. (2) Select the calculation type you will do from the Use function drop down list. In our case, we select the Sum. (3) In the Add subtotal to box, please check the columns you will add subtotals for. In our case, we check the Amount column. (4) Click the OK button.

Now the data is grouped by fruit, and subtotal has been added for each fruit. Click the 2 in the up-left corner of working area to collapse the groups. See screenshot below. In the opening Advanced Combine Rows dialog box, please do as follows: (1) Select the column you will add subtotals based on (the Fruit column in our case), and click the Primary Key; (2) Select the column you will add subtotals for (the Amount column in our case), and then click Calculate > Sum or other calculation type as you need. See screenshot: (3) Click the Ok button. Now each fruit’s subtotal has been calculated and placed in the destination range.

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